ECM29 was represented at the Twenty-Third Congress and General Assembly of the International Union of Crystallography in Montreal with Aleksandar Višnjevac (chair of the organizing committee), Marija Luić (co-chair of the programme committee), Marijana Đaković (secretary of the organizing committee) and Jasminka Popović (treasurer of the organizing committee). The ECM29 booth was equipped thanks to the generous support of the Croatian Tourist Board, Tourist Board of the City of Rovinj, Maistra Inc. Rovinj, Lagermax Croatia Ltd as well as the International Union of Crystallography. The penultimate progress report was delivered before the Council of the European Crystallographic Association.
From the last Progress report at the Executive Committee winter meeting in February 2014 in Rovinj, organization of ECM29 progressed smoothly. The bursary committee was appointed, as well as the poster prize coordinator (Biserka Prugovečki).
The accommodation contingent for the participants, as well as the corresponding prices, terms and conditions are agreed. The agreement is a basis for the contract between the ECM29 PCO and Maistra Inc. By this agreement ECM29 has guaranteed accommodation in 348 accommodation units (hotel rooms, studio apartments and apartments of different categories) for ca. 650 ECM29 participants.
As an effort to streamline the process of abstract submission and review of abstracts and the preparation of the ECM29 programme we have made the decision to implement our own solution, specifically suited for the European Crystallographic Meetings’ work-flow. Zoran Štefanić, the web editor and developer is in charge of this task. The programming of the web-based application (working title is “AbstractsECM“) is well under way. It can be tested on the ECM29 website. Any feedback is highly appreciated. The online registration system developed by Lemax Ltd. and sponsored by the ECM29 PCO – Globtour Event Ltd. was incorporated and put online after series of improvements made on the basis of the testing by members of Croatian Association of Crystallographers and their feedback to the developers, in order the system to meet specific demands of the ECM29. This registration system is now online and operational as a test version. Everybody is welcome to test the system and share the feedback on its functionality with the developers. All data which will arrive to the database as a result of ongoing testing will be erased on Nov. 22nd, 2014. At 23.59. The call for papers and online registration will be opened on Nov. 23rd, 2014, as already announced at the website of the ECM29.
Since the begining of the year until July 10th, the Programme Comittee (PC) has collected (from the SIGs and GIGs) 42 proposals for the KN lecturers and 79 proposals for the microsimposia topics. In order to create a final list with acceptable 16 keynote lecturers and maximum 48 microsimposia, FA coordinators and SIG representatives are puting together similar MS proposals trying to cover as many as possible highly interesting proposed scientific topics. Fine tuning of the KN lectures and MS has been discussed at the official Programme Committee meeting, held on August 6th, 2014 in Montreal. Final programme will be available online by the mid-November 2014, just before the call for registration.
Terms, conditions, prices and cancellation and refund policy for a plethora of sponsorship opportunities as well as for the commerical exhibition have been established by the Organizing committee of the ECM29, and published online. In close collaboration with the official PCO of the ECM29 (Globtour Event Ltd. Zagreb), the Sponsorship & Exhibition Booklet was finalized and put online. According to the ECA rules and to the good practice, the approval of the booklet from Anthony Savill, representative of the exhibitors at the ECMs, as well as from the ECA Executive committee was obtained. The short version of the booklet, with the essential information on sponsorship opportunities and prices, called Partner & Exhibition Prospectus was also finalized, printed (100 copies) and distributed at the booth of the ECM29.